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Privacy Statement

You can use Capital Collections without registering for an account. If you do wish to register for an account, we request personal information from you on registration to give you access to additional site features. Your information will be used to manage your account.

Data is shared with iBase Media Services Ltd in their role as data processor. iBase will not view client data or digital assets except as necessary on a need to know basis in the course of development or support.

We will not use your data for any other reason except on occasion use the email you have supplied on registration to alert you to information that may affect your use of Capital Collections e.g. system interruptions.

You can update the information on your record and request that your account is deleted from Capital Collections by contacting capitalcollections@edinburgh.gov.uk. The information you add is held until you instruct us to delete your account.

Conditions of processing

In processing personal information, The City of Edinburgh Council must comply with the EU General Data Protection Regulation and the Data Protection Act 2018.

Article 6(1)(b) processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.

Data will remain in the EU.

Incidents, complaints and comments

Data Protection Incident

If you are concerned about what we do with your data, or think something has gone wrong, contact the Council's Data Protection Officer to report a data protection incident.

The Council’s Data Protection Officer is:

Kevin Willbraham, Information Governance and Strategic Complaints Manager
Information Governance Unit, City of Edinburgh Council
Waverley Court – 2.1, 4 East Market Street
Edinburgh
EH8 8BG
E-mail: information.compliance@edinburgh.gov.uk
Tel: 0131 469 6200

Complaints and comments

If you wish to make a complaint or comment about how we have processed your personal information, you can do so by writing to the Council's Data Protection Officer.

If you are still unhappy with how the council have handled your complaint, you may contact

UK Information Commissioner's Office, Wycliffe House
Water Lane, Wilmslow, Cheshire, SK9 5AF
Tel: 08456 30 60 60 | Website: www.ico.org.uk

Cookies

We want to make Capital Collections easy to use and our content richer and relevant. This sometimes involves placing cookies on your computer or mobile device.
Cookies are simple pieces of data stored on your hard drive. They are safe as they cannot be used to disseminate viruses and they can't be executed as code.
Cookies we use cannot be used to identify you personally as no personal information such as telephone numbers or email addresses are stored within these cookies. Find out how to delete or control cookies on your computer at AboutCookies.org.

Session cookies

Capital Collections only uses cookies that are essential for the operation of the site. These cookies are

  • www.capitalcollections.org.uk - session identifier
  • JSESSIONID - session identifier
  • PHPSESSID - session identifier
  • BALANCEDID - load balancer identifier

Statistics cookies

We use Google Analytics to collect statistical data about our visitors. We collect this information in a way that does not identify you and the data is not shared with anybody else.

  • __utma Keeps track of the number of times a visitor has been to the site pertaining to the cookie, when their first visit was, and when their last visit occurred.
  • __utmb Records moment in time when a visitor enters a site and expires at the end of the session.
  • __utmc Records moment in time when a visitor leaves a site and expires after 30 minutes.
  • __utmz Keeps track of where the visitor came from, what search engine was used, what link was clicked on and what keyword was used.

Third party cookies

Our site has a number of pages with links to content from a third party. Cookies placed on your computer or mobile device from a third party are not related to www.capitalcollections.org.uk.

The City of Edinburgh Council does not control how a third party uses their cookies. Please check third party websites' privacy policies:

Twitter privacy policy
FaceBook Data use policy
Flickr privacy policy
YouTube privacy policy